According to the Community Associations Institute, around 749,000 people in Tennessee live in 5,300 community associations, including HOAs (homeowners associations). Most residents (67%, or about two in three) rate their living experience positively.
If your association in Clarksville, TN, isn't performing as well as those communities, you likely struggle to get residents to attend HOA meetings. So, what can your HOA board do about it then?
Read on, as the experts at PMI Clarksville have shared homeowner engagement strategies to help increase HOA meeting attendance in this guide.
Implement Effective HOA Communication Strategies
Effective communication is essential to increasing Clarksville HOA participation during meetings. To enhance communication within the community, your HOA board should use multiple channels to reach homeowners. Here are some approaches.
Email Newsletters
Send regular updates about upcoming meetings and agenda highlights. Make these newsletters engaging, brief, and informative.
Social Media Announcements
Leverage platforms like Facebook and Nextdoor. Use them to share meeting details and engage with residents through polls or discussions.
Community Bulletin Boards
Use physical spaces within communal spaces to post announcements. They can help catch the eye of homeowners of your HOA community.
Incentivize Attendance
Incentives drive participation and community involvement in HOA meetings. Consider implementing reward systems that appeal to homeowners, such as the following.
Raffles
Generate excitement by offering raffle prizes during meetings. Such games create an attractive reason for homeowners to participate.
Food and Refreshments
Serve light snacks and beverages during HOA meetings. It's such a simple gesture that often encourages attendance.
Guest Speakers
Invite experts to discuss topics related to the HOA, such as the latest trends in value-boosting home improvement projects for 2025. Homeowners appreciate learning something new while connecting with their community.
Create an Inviting Environment
The atmosphere at HOA meetings impacts attendance, so promote a welcoming space by:
- Choosing Accessible Locations: Ensure the venue is easy to find and convenient for most homeowners
- Scheduling Wisely: Align meeting times with when homeowners are likely free, typically evenings or weekends
- Encouraging Participation: Actively seek input during meetings, such as engaging attendees by asking for their opinions on key issues
Leverage Local Events
Integrate HOA meetings with community events to foster a greater sense of belonging. To attract more participants, consider aligning meetings with popular local activities, such as farmer's markets or neighborhood clean-ups.
Foster a Culture of Engagement
Encourage ongoing homeowner involvement beyond meetings by regularly surveying residents for feedback and suggestions. Building committees to involve interested homeowners in decision-making processes and partnering with professional HOA managers can also help. All these proactive engagement strategies strengthen the connection between:
- Property owners
- Renter residents
- The HOA
Boost the Attendance Rate During Your HOA Meetings
With the above strategies, you can boost attendance at your HOA meetings in Clarksville, TN. Enhancing communication, offering incentives, and hosting community-building events can all help create a more engaged community.
If your HOA struggles with homeowner and resident engagement, PMI Clarksville, our full-service association management firm, can help. Our team of real estate professionals, headed by Larry Krieg, a retired Army veteran who brings over two decades of leadership and management prowess to the firm, can help lead your HOA to excellence.
Contact us today to discuss your unique needs. Together, we can create a flourishing community that values everyone's input and participation!
